The text of the remarks section of a submission or contractual proposal should include the following, in numbered paragraphs:
1. Full identification of the work being contracted, including its relationship to a specific program and to other associated contracts so that the full context of the work is clearly understood. If it is foreseen, indicate that a further phase may be required.
2. Other relevant authorities, including program approval reference, Order-in-Council authority, and related contract approval references (Treasury Board or departmental).
3. When applicable, an explicit statement of the urgency of a submission, including such information as expiry date of the received bids, effect of delay on client's operations or project coordination, etc.
4. Cost control mechanisms, if applicable, including cost-reimbursable contracts, fixed-time-rate contracts, and contracts in which progress payments or milestone payments are made.
5. The delivery schedule or project completion date, along with an assessment of the implications for program success. Also indicate the proposed start date, which should factor in the processing time within the department and Treasury Board Secretariat.
6. Reference to any special policies, guidelines or socio-economic factors that have a bearing on the proposed contract.
7. In cases of cost overrun (a) under-estimating the cost of the work to be performed or (b) for work that was to be done but not included in the terms of reference (as distinct from additional work resulting from client requirements or similar reasons) provide a detailed explanation of the reasons for the overrun (See appendix 2-1, Project Approval and Chapter 2-2, Project Management of the Capital Plans, Projects and Procurement policies).
8. Whether there was a Procurement Review Committee (P.R.C.) and, if so, the results.
9. Whether the procurement is subject to the trade agreements, the North American Free Trade Agreement, the World Trade Organization - Agreement on Government Procurement, Agreement Between the Government of the Republic of Korea and the Government of Canada on the Procurement of Telecommunications Equipment and the Agreement on Internal Trade and, if applicable, quoting the articles for exceptions and derogations.
10. An outline of the extent of Canadian content.
11. Whether the contractor has provided a certificate of commitment to implement employment equity.
12. A project management certification, where applicable.
13. The departmental contact, including a telephone number.
14. Any other information of special interest. Information pertaining to any situation in the contracting process which is not, or may not be, in accordance with the Government Contracts Regulations or the contracting policy of the government should be explained.