The IFC will:
a) meet at least once each calendar year. No more than twelve (12) months shall pass between IFC meetings;
b) keep minutes of meetings which shall be approved and signed as a true record at the following IFC meeting;
c) establish rules and procedures with respect to its meetings and those of its sub-committees, including rules for the conduct of meetings and the making of decisions;
d) establish a fixed location where this Agreement will be administered, and maintain it until the Committee's activities have concluded; and
e) ensure that all documents needed for the proper administration of this Agreement are prepared and retained at the location.