MILESTONE
KEY PROCUREMENT
FUNCTION

PROJECT
TEAM
MATTER

JOINT
COMMITTEE
MATTER

MATTER 
RESERVED
TO 
AUTHORITIES

1.  Procurement of external advisers to the Project

Yes

2.  Approval and confirmation of external advisers to the Project

Yes

3.  Review of the Outline Business Case to be submitted to WIDP

Yes

4.  Agreement as to recommendation for the Authorities to procure an Option and/or Site.

Yes

5.  Decision to acquire an option on or any or all of the Sites

Yes

6.  Drafting and issuing Prior Indicative Notice

Yes

41  Preparation of the Descriptive Document and Pre Qualification Questionnaire ("PQQ")

Yes

42  Agreeing final version of the Descriptive Document and PQQ

Yes

43  Drafting OJEU Notice

Yes

44  Agreeing OJEU Notice

Yes

45  Issuing OJEU Notice

Yes

46  Preparation of Evaluation Criteria for all stages of the procurement process. 

Yes

47  Agreeing Evaluation Criteria for all stages of the procurement process.

Yes

48  Organising open days prior to return of PQQ's and Expressions of Interest

Yes

49  Evaluation and Long-listing of Bidders

Yes

50  Agreement of long list

Yes

51  Inform successful and unsuccessful applicants

Yes

52  Drafting ISOS

Yes

53  Reviewing ISOS

Yes

54  Agreeing ISOS

Yes

55  Issue ISOS

Yes

56  Arrange the interviews/bidder presentations

Yes

57  Evaluation and short listing of ISOS bidders

Yes

58  Provisional agreement to ISOS shortlist

Yes

59  Final agreement to ISOS shortlist

Yes

60  Drafting ISDS

Yes

61  Reviewing ISDS

Yes

62  Agreeing ISDS

Yes

63  Issue of ISDS

Yes

64  Evaluation of initial responses to ISDS

Yes

65  Organising clarification fmeetings

Yes

66  Provisional selection of Bidders to go to Final Stage

Yes

67  Review of evaluation and selection of Bidders to go to Final Stage

Yes

68  Final approval of evaluation and selection bidders to go to Final Stage

Yes

69  Evaluation of final Bids and selection of Preferred Bidder

Yes

70  Review of final Bids and selection of Preferred Bidder

Yes

71  Agreement to selection of Preferred Bidder

Yes

72  Clarification and Final Close

73  Dispatch of Alcatel letters

Yes

Yes

74  Agreement and execution of Project Agreement and Second Inter Authority Agreement

Yes

75  Collation of information and provision of information in respect of Project Agreement award procedures required under Regulation 23 Public Services Contracts Regulations

Yes

76  Approval of additional expenditure for the Project in excess of the £ million budget referred to in the Outline Business Case

Yes