[Drafting note: to be adapted locally]
1 The Principle shall be that the costs of undertaking the Procurement Phase of the Project shall be shared equally between the Authorities.
2 For this purpose the costs of undertaking the Procurement Phase ("Procurement Costs") shall comprise:
2.1 The salary and on-costs reasonably incurred by the Lead Authority in employing and supporting the Dedicated Project Officers.
2.2 The salary and on-costs reasonably incurred by the Authorities in employing and supporting the Seconded Project Officers calculated pro rat in respect of the time which they actually spend working on the Project on behalf of the Joint Committee.
2.3 Costs incurred for the purposes of the Project on the instruction of the Joint Committee, the Project Team or the Project Director or the Contract Manager, including, but not limited to:
2.3.1 consultants' fees;
2.3.2 advertising costs;
2.3.3 costs of holding meetings of the Joint Committee and Project Team; or
2.3.4 members' allowances in respect of the attendance at meetings of the Joint Committee by members of the Joint Committee.
3 For this purpose, the Procurement Costs shall not include:
3.1 The salary and on-costs incurred by the Authorities in employing the Seconded Project Officers in so far as they actually spend time working on the Project on behalf of their employing Authority;
3.2 The salary and on-costs incurred by any officer of any of the Authorities when not working as a Seconded Project Officer;
3.3 Costs incurred by the Authorities in preparing the schedule of the Authority's property and securing valuations thereof for the purpose of the Project, or in making such property or information in respect of such property available to prospective Bidders, the Bidder or the Contractor; or
3.4 Costs incurred by any of the Authorities in undertaking any remedial action arising under Clause 18 of this Agreement.
4 Each Authority shall be responsible for securing that any Procurement Costs incurred by that Authority are notified to the Financial Adviser to the Joint Committee.
5 The Financial Adviser shall:
5.1 Receive all notifications of claimed Procurement Costs and confirming that such Costs have been properly incurred for the purpose of this Schedule;
5.2 Maintain a record of all such accepted claims for Procurement Costs and calculating on a monthly basis any payment required from one Authority to another to achieve the principle set out in Paragraph 1 above; and
5.3 Provide the Project Director and each Authority with a monthly statement of Procurement Cost expenditure against the Budget approved for the Procurement Phase of the Project by the Joint Committee, including a statement of the payment ("Equalisation Payment") required to be made by any of the Authorities to achieve the Principle set out in Paragraph 1 above.
6 Within thirty (30) days of receipt of a monthly statement from the Financial Adviser to the Joint Committee, each Authority shall make an Equalisation Payment to the other Authorities as set out in that statement.