5.1 The Joint Committee shall be supported by the Secretary to the Joint Committee.
5.2 The Secretary of the Joint Committee shall be an officer of one of the appointing Authorities, appointed by the Joint Committee for this purpose.
5.3 The functions of the Secretary of the Joint Committee shall be:
• To maintain a record of membership of the Joint Committee;
• To notify the proper officers of each appointing Authority of any anticipated "key decisions" to be taken by the Joint Committee, to enable such "key decisions" to be included in Forward Plans of each appointing Authority;
• To carry out such notification to and consultation with members of any appointing Authority as may be necessary to enable the Joint Committee to take urgent "key decisions" which have not been included in the Forward Plans of the appointing Authorities;
• To summon meetings of the Joint Committee in accordance with Paragraph 6 below;
• To prepare and send out the agenda for meetings of the Joint Committee in consultation with the Chairman and the Vice Chairman of the Committee and the Project Director;
• To keep a record of the proceedings of the Joint Committee;
• To take such administrative action as may be necessary to give effect to decisions of the Joint Committee;
• Such other functions as may be determined by the Joint Committee.