6.1 Meetings of the Joint Committee shall be held at such times, dates and places as may be notified to the members of the Joint Committee by the Secretary to the Joint Committee, being such time, place and location as:
6.1.1 the Joint Committee shall from time to time resolve;
6.1.2 the Chairman of the Joint Committee, or if he/she is unable to act, the Vice Chairman of the Joint Committee, shall notify to the Secretary of the Joint Committee, or
6.1.3 The Secretary of the Joint Committee, in consultation where practicable with the Chairman and Vice Chairman of the Joint Committee, shall determine in response to receipt of a request in writing addressed to the Secretary of the Joint Committee:
(a) from and signed by two members of the Joint Committee, or
(b) from the Chief Executive of any of the appointing Authorities.
which request sets out an urgent item of business within the functions of the Joint Committee.
6.2 The Secretary of the Joint Committee shall settle the agenda for any meeting of the Joint Committee after consulting, where practicable:
6.2.1 The Chairman of the Joint Committee;
6.2.2 The Vice Chairman of the Joint Committee;
6.2.3 The Project Director.
and shall incorporate in the agenda any items of business and any reports submitted by:
(a) The Chief executive of any of the appointing Authorities;
(b) the Chief Finance Officer to any of the appointing Authorities;
(c) the Monitoring Officer to any of the appointing Authorities;
(d) the Legal Adviser to the Joint Committee;
(e) the Project Director;
(f) any two members of the Joint Committee in accordance with Paragraph 8.1.3 below.