The functions of the Secretary to the Joint Committee shall be:
5.1 to maintain a record of membership of the Joint Committee.
5.2 To summon meetings of the Joint Committee.
5.3 To prepare and send out the agenda for meetings of the Joint Committee in consultation with the Chairman and the Vice Chairman of the Joint Committee and the Project Director and the Contract Manager.
5.4 To prepare and send out the agenda for meetings of the Project Team in consultation with the Project Director and the Contract Manager.
5.5 To keep a record of the proceedings of the Joint Committee and the Project Team.
5.6 To participate as a member of the Project Team.
5.7 To take such administrative action as may be necessary to give effect to decisions of the Joint Committee and the Project Team.
5.8 Such other functions as may be determined by the Joint Committee.