10.6.1 The Contract will need to specify the way in which information regarding shortfalls in availability or performance are reported. Wherever possible, monitoring should allow co-ordination of report production in a way that avoids duplication of effort and all parties (including the Senior Lenders) should consider carefully what is needed. The key issues which have to be considered are:
• what reports are required by whom? How frequently? Are different reports required by different people in the organisation, e.g. contract manager, chief executive?
• what is the content of the various reports (it is not enough for the Contract simply to state that a "report" be produced)?
• is there to be a standard monitoring form or an electronic format to present results?
• how soon after a monitoring period is the report to be received?
• how often are meetings required between the Authority and the Contractor?
• who is required to attend from the Contractor?