3.1 During the construction phase, the Authority will need to continue to manage and monitor the progress of the project. Having continuity between the project team that negotiated the contract to financial close and taking this knowledge base into the construction phase is beneficial to the Procuring Authority. The Authority's roles and responsibilities during this phase will include:
• Providing management arrangements that create a clear and easily understood interface with the Contractor;
• Reporting to public sector stakeholders on the progress of the project;
• Assessing Reviewable Design Data submissions by the Contractor, including the review of any potential impact on the services delivery. These must be completed within the contractually defined time period;
• Monitoring progress on site to ensure the facilities meet the contractual requirements and attending monthly progress meetings to ensure the procuring Authority's views are recorded and actioned;
• Monitoring the quality of the facilities during building operations and bringing matters of concern to the attention of the Contractor;
• Managing Contractor and Authority Variations, including assessing the reasonableness of Contractor's claims;
• Discussing and assessing the validity of any claims for Relief Events or Works Compensation Events;
• Maintaining the risk register to address issues of uncertainty to project delivery;
• Planning, communicating and coordinating decant arrangements alongside the Contractor;
• Maintaining communication links with all relevant stakeholder groups;
• Preparing for the Operational Services period in tandem with the FM providers mobilisation team; and
• Managing public relations.
3.2 This is not designed to be an exhaustive list and additional duties may be present especially if interim services are being provided during the construction phase.