(a)  Required Outcome

(i)  New Projects developed in a robust and transparent basis with clear understanding of Participant requirements as to risk, cost and programme.

(ii)  New Projects developed bringing leading edge design quality and innovation including clear emphasis on health and safety and sustainability.

(iii)  New Projects developed that enable improved community service delivery and optimal value for money to Participants.

(iv)  New Projects taken effectively and efficiently through optioneering, feasibility, outline business case, final business case and contract award in a planned, structured and managed process.

(v)  Improvement in the speed, quality and cost of delivering New Projects.

(vi)  The enhancement of affordability and value for money through shared use, the development of multi-purpose buildings and the attraction of private sector tenants and other third party incomes.

(b)  Scope

(i)  Stage 1

(1)  The provision of all the information reasonably required to achieve Stage 1 Approval. This should comprise provision of choice to the Relevant Participants and sufficient information to inform that choice and to ensure the best available value for money option is identified in each case, including but not limited to:

(A)  critical success factors for the New Project;

(B)  site selection including location, acquisition and development cost;

(C)  future flexibility and adaptability of the site;

(D)  design of the facilities taking into account functionality, flexibility and whole life cost; 

(E)  specific requirements for the development and operation of the facilities;

(F)  interfaces with other public or private organisations and the impact this may have on the Facilities including any opportunity for improving efficiency of service through sharing of all, or parts, of the facilities; and

(G)  facilities management and service delivery requirements.

(2)  Consistency of approach to development and delivery of New Projects to measure, understand and work with each of the Participants to facilitate continued improvement.

(3)  hubco shall provide a detailed Project Execution Plan including critical success factors for the New Project programme, stakeholder engagement plan, communication plan, deliverable list, roles and responsibility matrix and risk register covering the Stage 1 activities.

(4)  hubco shall monitor their performance of New Project Stage 1 development and through appropriate and agreed measures, highlight lesson learnt and include these with that continuous improvement process.

(5)  For the purposes of the CDM Regulations, conduct appropriate competency assessments of potential CDM Co-ordinators (who may be Supply Chain Members) on behalf of the Relevant Participant(s) in their capacity as "Client" for the potential New Project and so as to ensure the Relevant Participant(s) are able to discharge the relevant obligations of the Client under the CDM Regulations in that regard. 

(6)  Recommend to the Relevant Participant(s) an appropriate person or persons whom the Relevant Participant(s) (or one of them) in their capacity as "Client" for purposes of the CDM Regulations may wish to appoint as CDM Co-ordinator in respect of the New Project as a whole (in this regard, all Parties recognising that the preference would be for the same CDM Co-ordinator to continue in role once the Project Service Provider takes over as "Client" pursuant to the relevant Project Agreement).

(7)  Where any activities to be carried out as referred to in paragraphs 4.2.4(b) to (f) of Schedule Part 5 (Approval Process for New Projects) are notifiable for purposes of the CDM Regulations, hubco shall elect to be the Client in respect of such works and shall discharge the roles and responsibilities incumbent on the Client in respect of such activities under the CDM Regulations. hubco shall ensure that the Relevant Participant(s) are timeously supplied with a copy of each and every health and safety file prepared by the relevant CDM Co-ordinator in respect of such notifiable activities.

(ii)  Stage 2 

(1)  hubco will update the Stage 1 Project Execution Plan to include all Stage 2 activities.

(2)  hubco shall progress each New Project from Stage 1 Approval to Stage 2 Approval in an efficient, effective and timely manner.

(3)  hubco shall develop the Stage 1 designs, to include identification and, wherever appropriate, the realisation of every opportunity to:

(A)  provide desirable extras;

(B)  create a focal point for the community through mixed public use etc;

(C)  attract complementary private sector business income;

(D)  provide high-quality, well-located and appointed environments; and

(E)  develop flexible, "future-proof" buildings which inspire staff and service users and provide a focal point for the community.

(4)  hubco shall work with the Relevant Participant(s) to develop and understand the facilities management (FM) requirements for New Projects.

(5)  Where required by the Relevant Participant(s), hubco shall develop specific proposals in relation to carrying out the FM services on a New Project.

(6)  Conduct, on behalf of the Relevant Participant(s) in their capacity as "Client" for purposes of the CDM Regulations appropriate competency assessments of any potential Principal Contractors so as to discharge the relevant obligations of the Client under the CDM Regulations in that regard. 

(iii)  Post Contract Close 

(1)  hubco shall continue development of the design produced as part of the Stage 1 and Stage 2 development of New Projects, where applicable, during construction and successful, efficient and high quality implementation of the design during construction. This should be provided in accordance with a structured design quality protocol to ensure a high quality design is produced on each New Project.

(iv)  General 

For the avoidance of doubt, this paragraph (iv) applies to all stages throughout the development of New Projects.

(1)  Design Approach

hubco shall:

(a)  have the expertise to carry out feasibility studies, option appraisals, and inspirational designs in line with the project requirements from the TDP, a brief or output specification;

(b)  utilise best practice on all New Projects and implement lessons learnt from the wider hub and industry as a whole. This shall include lessons learnt and requirements identified by the Participants; and

(c)  agree with the Participants, and adopt, appropriate and current design quality toolkits to support the design development of New Projects, such as:

(i)  Aedet Evolution; or

(ii)  BREEAM

(2)  Health and Safety

hubco shall take a leading role in ensuring that health and safety requirements are met during the development and construction of New Projects

(3)  Community Inclusion 

(a)  hubco shall ensure that it includes local communities in the development of New Projects and associated community improvement initiatives. 

(b)  hubco shall ensure the enhancement of user satisfaction by developing and designing facilities that present a focal point for the community through, where applicable, multi-use including complementary businesses and services such as pharmacy, fitness centres, cafeterias etc.

(c)  The development of proposals for high-quality, well-located and appointed environments to facilitate the effective and efficient delivery of community care services. hubco shall be aware of and understand the factors affecting inclusion in facilities.

(d)  hubco shall understand and have expertise in the management, operating and design implications of extended facilities and out-of-hours community use, including considerations for:

(i)  good signage both external and internal; 

(ii)  access, external lighting and car parking;

(iii)  heating controls for use outside normal hours;

(iv)  changing facilities, reception and social areas for community use accessible for use outside normal hours; and

(v)  facilities used for community use grouped for ease of access, security and zoned heating.

(4)  Facility Interaction

hubco shall be fully aware, and have expert knowledge of, the relationships between operational infrastructure and the built environment and understand the specific issues within the New Project development that require specific solution regarding integration/separation and interface, including but not limited to:

(a)  Security;

(b)  Access;

(c)  ICT;

(d)  Fire Management;

(e)  Cleaning; and

(f)  Confidential or contaminated waste.

(5)  Innovation

(a)  hubco shall ensure that appropriate consideration is given to innovation in the design and development of New Projects. 

(b)  hubco shall:

(i)  have the understanding and skills to develop creative and innovative solutions to facility organisation, design of facility buildings and provision of facilities, that are sustainable, and will deliver wider community services improvements;

(ii)  consider the provision of imaginatively designed solutions that will inspire staff and service users, provide flexibility of use and make a positive statement to the community;

(iii)  have the understanding and skills to develop and deliver new and different approaches in service provision that are transformational; and

(iv)  have an understanding of the changing ICT environment and the opportunities this provides in terms of space use flexibility and improved service delivery.

(6)  Sustainability

(a)   hubco shall develop and implement specific requirements for sustainability and support the Participants' wider sustainability strategies.

(b)   hubco shall identify and consider the use of sustainable techniques, including energy efficiency and savings and measures to reduce construction waste, to be implemented on New Projects which are affordable, present value for money and have a positive impact on the facilities. 

(7)  Community

(a)   hubco shall give due consideration to, and compliance where appropriate, with local community improvement projects in the vicinity of New Projects and the wider strategic importance of these initiatives.

(b)   hubco shall undertake widespread consultation (on basis agreed with the Relevant Participant(s)) within the local community throughout the New Project process.