The Board may want to vary the Contract for practical reasons. For example, an increased demand for operating theatres or a change in the cleaning specification. Where the Board requires building works with a value in excess of £1,000, or wishes to amend the existing running or maintenance services provided by the Contractor, the variation procedure set down in the Contract must be used. Details of this are given in Appendix 1. The Board will pay for all changes it requests under this procedure. It should be noted that this will not only include the capital costs of any works required, but any additional lifecycle costs, costs of disruption to the Contractor, cost of delay etc.
If additional works are needed, extra finance may be required. The finance may be provided by the Board alone, the Contractor alone or in combination. The Board will ultimately decide on the funding arrangements and the party responsible for obtaining finance must use best efforts to obtain it. If finance cannot be obtained, the additional works will not proceed. (Part 22 of the Schedule).
"Small Works" below £1,000, which will not hinder the Contractor's performance of the Services, must be carried out by the Contractor on request without a formal procedure. The Board will pay the Contractor for its labour and materials used in carrying out these works, plus a profit element set out in the Contract.