Stage 3 - Procurement Level Assessment - Refer Section 6 of Guidance

Requirement

Details Assessed

Undertaken /
Comments /
Action
Required

1. The following key paramenters should be confirmed:

1. the affordability envelope for the project

2. the extent of affordability & costing information that will be shared with bidders

3. project specifications (which can be delivered within the affordability envelope)

4. SoPC / SSSC / SGHD PA and other relevant standardised documents applied

5. NPD or alternative procurement timetable and forecast OJEU date approved by SFT / SGHD PFCU / relevant Centre

6. Appropriateness of funding competition / approach to ensuring funding best value reviewed

A separate report should be prepared on the above and the following pro-forma checklist completed.

2. Qualitative Assessment

Review, confirm and complete the pro forma below relating to the:

• Viability of the procurement

• Desirability of the procurement

• Achievability of the procurement

Review and confirm the impact of wider VfM factors and generic VfM factors

Report findings should include the results of the viability, desirability and achievability assessment. (This should include the pro forma checklists and the results of the workshops which assessed these.)

3. Quantitative Assessment - Bid comparator will be developed.

1. Consideration and application of STUC Staffing protocol and associated technical guidance undertaken.

2. Compare private finance / NPD bids with shadow bid model / CPAM and undertake sensitivity analysis. Note that the CPAM model should only be maintained to the point of bid receipt.

Report compiled by Procuring Authorities, Agency, Directorate with input from advisers as appropriate.

4. Other Commercial Areas

1. Confirm that Risk allocation is still best practice / best value, VfM and is deliverable.

2. Confirm that a robust bidding and evaluation process has been in place during procurement.

Detail in report

5. Develop strategy to deal with ongoing project issues and elements

1. Process in place to regularly review bidders financial capacity (standard PQQ financial tests at key project stages)

2. Protect project against Market Failure through undertaking regular market soundings / reviews and actively marketing the project (is there sound competition?)

3. Protect against Market Abuse and undertake regular reviews for this (is there evidence of market abuse)

4. Confirm process to review, control and confirm ongoing affordability of the project

5. Review & confirm Balance Sheet status of the Project

6. Develop and agree bid evaluation framework

7. Internal Risk Management Register and related Internal Risk Management plan to be developed and agreed

8. Process to collate and share relevant information with other Procuring Authorities, Directorates and Agencies

9. Confirm financial standing of the preferred bidder

A detailed report should be attached to the pro-forma