MILESTONE
KEY PROCUREMENT
FUNCTION

PROJECT
DIRECTOR
MATTER

PROJECT
BOARD
MATTER

MATTER
RESERVED
TO
AUTHORITIES

1.  Procurement of external advisers to the Project

Yes

2.  Approval and confirmation of external advisers to the Project

Yes

3.  Review of the Outline Business Case to be submitted to WIDP

Yes

4.  Agreement as to recommendation for the Authorities to procure an Option and/or Site.

Yes

5.  Decision to acquire an option on or any or all of the Sites

Yes

6.  Drafting and issuing Prior Indicative Notice

Yes

34  Preparation of the Descriptive Document and Pre Qualification Questionnaire ("PQQ")

Yes

35  Agreeing final version of the Descriptive Document and PQQ

Yes

36  Drafting OJEU Notice

Yes

37  Agreeing OJEU Notice

Yes

38  Issuing OJEU Notice

Yes

39  Preparation of Evaluation Criteria for all stages of the procurement process 

Yes

40  Agreeing Evaluation Criteria for all stages of the procurement process

Yes

41  Organising open days prior to return of PQQ's and Expressions of Interest

Yes

42  Evaluation and Long-listing of Bidders

Yes

43  Agreement of long list

Yes

44  Inform successful and unsuccessful applicants.

Yes

45  Drafting Invitation to Submit Outline solutions ("ISOS")

Yes

46  Reviewing ISOS

Yes

47  Agreeing ISOS

Yes

48  Issue ISOS

Yes

49  Arrange the interviews/bidder presentations

Yes

50  Evaluation and short listing of ISOS bidders

Yes

51  Provisional agreement to ISOS shortlist

Yes

52  Final agreement to ISOS shortlist

Yes

53  Drafting Invitation to Submit Detailed Solutions ("ISDS")

Yes

54  Reviewing ISDS

Yes

55  Agreeing ISDS

Yes

56  Issue of ISDS

Yes

57  Evaluation of initial responses to ISDS.

Yes

58  Organising clarification meetings

Yes

59  Provisional selection of Bidders to go to Final Stage

Yes

60  Review of evaluation and selection of Bidders to go to Final Stage.

Yes

61  Final approval of evaluation and selection bidders to go to Final Stage

Yes

62  Evaluation of final Bids and selection of Preferred Bidder

Yes

63  Review of final Bids and selection of Preferred Bidder

Yes

64  Agreement to selection of Preferred Bidder

Yes

65  Clarification and Final Close

66  Dispatch of Alcatel letters

Yes

Yes

67  Agreement and execution of Project Agreement and Second Inter Authority Agreement

Yes

68  Collation of information and provision of information in respect of Project Agreement award procedures required under Regulation 23 Public Services Contracts Regulations

Yes

69  Approval of additional expenditure for the Project in excess of the £ million budget referred to in the Outline Business Case

Yes