1.6.1 For projects which have a number of different user groups, the commissioning team should establish smaller working groups which:
• test of operational procedures;
• establish equipping requirements;
• identify policy issues for referral to the Commissioning Team or the Construction Project Team;
• identify staff training needs; and
• establish the occupation programme for that user function, for inclusion within the Commissioning Master plan.
1.6.2 The working groups should report regularly to the commissioning team on progress against Master Plan targets. Working groups should be chaired and serviced by the Commissioning Manager or one of his/ her team. The frequency of meetings should reflect the number/ complexity of issues being managed.
1.6.3 Membership of working groups should be kept to a minimum, utilising key staff from the area dealt with by the group. Membership should be flexible, however, as it may be necessary to co-opt others as required.
1.6.4 Each member of the working group has a responsibility to liaise closely with colleagues to ensure that all relevant information is available and that information on commissioning and related issues is disseminated widely.
1.6.5 Plans drawn up by the working groups must be formally accepted in writing by the functional senior manager. Any changes to the plans must be formally agreed by the master plan "owner".
1.6.6 All documentation should be dated and supported by action notes arising from each meeting of the working group.