3.24.1 The main task after building handover by the contractor is to move clinical and support services into the new facility. The first consideration after handover must be to ensure that the building is secure as it may be some time before users actually occupy the building. Depending on the size of the scheme, procedures must be established to ensure that:
• The facility is locked up out of hours or when it is known that no one will need to be inside it;
• There is a security presence, whether in-house or contract, in the facility, if appropriate;
• Regular checks are made to detect any leaks or other problems that might delay bringing the facility into use;
• There is a 'signing in' book, so that access can be controlled and it is always known how many people are in the facility at any time.
3.24.2 After the contractor has finished completely, or finished the majority of snagging works, all vinyl floors will be cleaned in accordance with the Maintenance Manual. Several days should be allowed for this activity, depending upon the size of the facility. It is useful to have agreed the time to be taken for this and it should be built into the commissioning master plan.
3.24.3 If heavy equipment is to be brought into the facility, the floor coverings should be protected to prevent damage. This applies to lifts as well.
3.24.4 The commissioning team should assess any post-contract works required by the users. These should be matched against the original brief and action taken if it is decided that the contract has not met the brief.
3.24.5 Requests for works which fall outside the original brief as agreed, by the Project Owner through appropriate change control processes should be dealt with as part of normal maintenance or minor capital works through local NHSScotland Body procedures. These works should not be deemed part of the contract or of commissioning costs, unless it is decided that not to undertake the works would prejudice the effectiveness of patient care. The final adjudication on this should rest with the Project Owner. Within PPP project a formal Change Order may be raised.
3.24.6 It is possible that some items or parts of the specification have been omitted by the contractor in error. These should be identified by the Project Manager and dealt with by the contractor. The Commissioning Manager must be made aware of the extent of the works, and any impact of such works on the commissioning master plan.