Given the duration of most PFI contracts, change in technology is inevitable. At present contracts are normally produced in MS Word and stored in the same format. Consideration should be given as whether that is the best way to store the document as software is constantly developing and there are already software packages available that can convert a complex document with many definitions and cross references, such as a PFI/PPP contract into something which is more user friendly.
Information relating to PFI/PPP contracts needs to be stored carefully, and retrievable for many years. If records are stored on a medium that becomes obsolete in that period the Contract Manager will need to ensure those records are transferred to another medium.