The outgoing member of staff will be aware of places both within and outside the Authority to look for information or ask for assistance. The location of the relevant records/data, the sources of specialist information and centres of expertise and knowledge should all be made available to the incoming member so staff. This issue should be addressed as part of a comprehensive induction process for the incoming member of staff.
Whilst it is important that all members of the Contract Management Team are aware of the need to go back to the wording of the Contract itself to fully understand the legal relationship there can be benefit to be gained from having a document that helps people navigate to the relevant part of the Contract. Such a document can take many forms and WIDP is seeking to assemble a number of examples of such documents to assist Authorities in learning from others.
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Example The Contract Management Team for the North Yorkshire and City of York PFI project are developing a Register of Benefits and Obligations (ROBO). The intention is to create a comprehensive but accessible summary of the Authorities' and Contractor's contractual rights and obligations to use as a management tool throughout the life of the Contract. The ROBO is formatted as a spreadsheet which allows interrogation of the Contract by project phase, subject area and obligation. This work has been initiated immediately following agreement of the terms of the Contract which allow input from the individuals involved in the final stages of the negotiation of the Contract. |