Throughout the term of the Contract the Contractor will be generating, storing and managing documents relating to the design and construction of the facility and then the carrying out of the services. On termination or expiry of the Contract, if the facility transfers to the Authority it will need access to such documents. Under the WIDP Contract (Clause 80.1) the Contractor is obliged to handover all relevant documents within twenty Business Days of the Expiry Date or Termination Date.
The Contractor is also obliged (Clause 80.2) to supply all information reasonably required by the Authority to carry out the Service within 20 Business Days of the request and to warrant such information is accurate in all material respects.
The Contract Manager should plan ahead in relation to this process so that s/he can make a single comprehensive request for information. The plan should be set out in the Contract Management Manual.