Ref. No. | Issue | Compliance with Guidance | Comments |
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Is there a governance chart showing both the Contractor's and the Authority's governance arrangements and the inter-relationship so that it is clear who talks to whom and what decisions can be made at each level. Have the procedures and terms of reference for each of the tiers of governance been documented and included in the Contract Management Manual? |
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Have the procedures for maintaining and updating the Risk Management Strategy, including the risk register, been documented and included in the Contract Management Manual? | |||
Have the appropriate processes and sources of support within the Authority relating to quality management been documented and included in the Contract Management Manual? | |||
Does the Authority have a Contract Management Manual setting out the key processes which need to be followed to manage the Contract effectively as well as procedures for ensuring the Manual is kept up to date and distributed to all relevant parties? | |||
Is there a summary of key dates that are important in terms of the overall programme or that have a contractual consequence if there is a delay, included in the Contract Management Manual and/or the Transition Plan? | |||
Is there a system (e.g. a Lessons Learned Log) for continually capturing and recording any lessons learned or responses to new circumstances which might impact on a future edition of the Contract Management Manual? | |||
Is a process map, identifying which party takes which decision in relation to planning and the consequences that flow from each decision, incorporated into the Contract Management Manual? | |||
Has consideration been given to the inter-relationship between the new planning application timetable and the process for drafting, consulting on and adopting the relevant Authority's Development Plan Documents? Has the inter-relationship's impact on the optimal timing for submission of the new application by the Contractor been highlighted in the Contract Management Manual? | |||
Is the Contract Management Board fully briefed on the issues relating to planning delay? Does the Contract Management Manual set out arrangements for drawing in additional resource from the Legal Department and potentially external legal advisers when the implications of planning delay are being considered? | |||
Does the Contract Management Manual document a protocol, agreed with the Contractor, for dealing with complaints from neighbours directed towards the Authority e.g. regarding traffic, noise or litter? Are the Contractor's systems for minimising the impact of these issues documented in the Contract Management Manual? | |||
Does the Contract Management Manual set out the process by which the impact of Relief Events on contractual deadlines are agreed with the Contractor and recorded? | |||
| Are there sufficient robust arrangements set out in the Contract Management Manual for managing the Contract during the construction period? | ||
Is the process for making arrangements for the Authority to access the Site during the construction period documented in the Contract Management Manual? | |||
Are the procedures relating to duties retained by the Authority under the CDM Regulations reflected in the Contract Management Manual? |