Ref. No.

Issue

Compliance with Guidance

Comments

 6. Managing Relationships

6.2.1

Are details of the formal meetings between the Contractor and the Authority set out in the Contract Management Manual, including the frequency, attendees, and agenda?

6.2.2

Does the Contract Management Manual set out the practical arrangements required for the Liaison Committee monthly meetings?

6.2.3

Does the Contract Management Manual set out the responsibilities of the Authority Representative?  Are succession arrangements covered?

6.2.4

Are the definitions of Authority Related Parties and Contractor Related Parties appropriately explained in the Contract Management Manual?

6.2.5

Does the Contract Management Manual contain the correct up to date details for serving notices on the Parties?

6.2.6

Are the contractual provisions on managing public relations highlighted in the Contract Management Manual, as part of the communications protocol?

6.3.6/ 6.3.7

Does the Contract Management Manual highlight the contractual obligations regarding waiver, consents and approvals?

6.3.8

Does the Contract Management Manual set out the need to manage continuing rights and obligations following termination?

6.3.9

Does the Contract Management Manual highlight the Authority's rights in relation to changes in the shareholdings in, and control over the Contractor, and set out the management procedures for dealing with the transition from one owner of the Contractor to the next?

6.3.10

In the case of assignment by the Authority, are the relevant contractual provisions for Authority Default flagged up in the Contract Management Manual? 

6.3.11

Is the process for appointing a new Sub-Contractor set out in the Contract Management Manual?

6.3.12

Does the Contract Management Manual highlight the indemnities that operate for the Authority's benefit?

6.3.13

Does the Contract Management Manual highlight the contractual provisions in relation to the conduct of claims?

6.4.2

Is a communications protocol which facilitates the coordination of communications between the parties included in the Contract Management Manual?

6.6.2

Does the Contract Management Manual include a communications strategy for communicating with stakeholders?  This should have been in place for the procurement period of the project and should be revised for the post close period.  Are procedures in place for reviewing and updating the communications strategy in the future?

6.6.7

Are there provisions in the Contract Management Manual which stress the importance of monitoring the Contractor's compliance with its obligations in relation to the visitor centre?

6.6.9

If the Authority owns or has an interest in a LAWDC are the relevant issues addressed in the Contract Management Manual?

6.6.10

Does the Contract Management Manual incorporate the issues regarding the Authority's relationship with Defra?