Letter to unsuccessful Bidders at Pre-Qualification

Dear Sirs

[Name of Police / Fire and Rescue Authority] - Police / Fire and Rescue PPP/PFI Project

Thank you for your application to participate in the process of the award for the above.  The Police / Fire and Rescue project has attracted a considerable level of interest; yours was one of over [insert number] expressions of interest and completed Pre-Qualification Questionnaires that we received.

As you will know, the process of selecting a Bidder is being conducted in accordance with the Public Services Contracts Regulations 1993.  As required under those Regulations, the Police / Fire and Rescue Authority pre-determined a set of objective pre-qualification criteria against which it would measure the suitability of those Bidders expressing an interest in the project to proceed to the later stages of the competitive process.

The Police / Fire and Rescue Authority has considered in detail all the information provided by the various Bidders, against these objective criteria.  The evaluation process is now complete, and I regret to inform you that you have failed to satisfy all of the criteria determined for the pre-qualification stage of the process, and accordingly you have not been included on the list of Bidders to proceed to the subsequent stages.  

If you would like a more detailed explanation of the criteria on which you failed, please contact [insert name of Project Director].

Thank you very much for your interest in this project.