Managing the Works

Bidders are required to provide a method statement for the general management of the Works. This statement should address, as a minimum, the issues highlighted in the Output Specification where these are not already covered. This method statement should seek to detail site-specific issues and not be confined to a generic statement.

The detailed proposals should cover the following issues as a minimum

•  a project organagram;

•  key roles and responsibilities;

•  a description of project management arrangements for the key phases of the works phase  including commissioning, ready for use and decant arrangements;

•  maintaining Fire and Rescue Service and Police operational capacity 24/7;3

•  client liaison, meetings and communication; and

•  management of the design database and version control;

Bidders are required to provide details of their approach to monitoring progress and ensuring the programme is maintained, including:

•  setting out the procedures (contractual or otherwise) which Bidders intend to put in place to manage progress and to minimise the effects of any delay in the Works;

•  an explanation of any reporting procedures in place for sub-contractors at all tiers to identify potential delays in Works delivery (whether they may be Relief Events or Compensation Events);

•  an explanation as to how Bidders will deal with delays to the commissioning of remaining aspects, if a delay occurs with the commissioning of an aspect of the Works;

•  an explanation as to how Bidders intend to mitigate against any consequences of such delay occurring to the Works. This should include a contingency plan for the unlikely event that the programmed Services Availability Date cannot be achieved;

•  an explanation as to how Bidders will assess and demonstrate to the Local Authority the effects and cost implications of any occurrence of a Relief Event and/or Force Majeure Event and/or Compensation Event on the timing of the completion of the Works;

•  project continuity, for which Bidders are required to provide details of their proposed communications arrangements throughout the Works phase. These should include, as a minimum, details regarding compliance with the PFI Project Agreement, progress meetings, correspondence and defined communication links; and

•  variation procedures.

___________________________________________________________________________________________

3 Applies only to sites where it is proposed that construction is carried out whilst parts of the site remain in use and occupation by the fire and rescue or police service.