Task

Target Date

Cumulative Weeks

Responsibility

Draft to Project Board

Completed

PIN Published

Evaluation Framework for Pre-Qualification and Short-Listing

OJEU Notice Published

Descriptive Document and PQQ Issued

Bidders Open Day

Return of PQQ

Pre-Qualification Evaluation

List of Pre-Qualified Bidders agreed and approved

Open Competitive Dialogue and ISOS issued

Staff Consultation Meeting

Dialogue on outline solutions

Outline Solutions returned

Evaluation and dailogue on outline solutions

Evaluation report and Short-List Selected

Short-List Agreed by Members

De-Briefing Meeting with Losing Bidders (if necessary)

Data Room Opened and Collaborative Website in place

CD-ROM Prepared and Issued

ISDS Preparation

> Output Specification

> Method Statement Requirements

> Risk Register

> Instructions & Guidance to Bidders (IGB)

> Payment Mechanism Paper

> Financial Model Proforma and Submission requirements

> Model Contract

> Schedules

> Evaluation Framework

Preliminary Discussion with Short-Listed Bidders

Reassessment of PSC/Reference Project (if necessary)

Issue of ISDS

Dialogue and Clarification Meetings with Bidders

Deadline Date for Bidders Questions

Bid Submission

Evaluation, Clarification and Dialogue on Detailed Solutions

Second Stage Short-Listing (if necessary)

Short-List Agreed by Members (if necessary)

De-Briefing Meeting with Losing Bidders (if necessary)

Invitation to Submit refined solutions (if necessary)

Dialogue and Clarification on refined solutions

Submission of refined solutions (if necessary)

PRG Second Stage Review (if selected)

Evaluation, Clarification and Dialogue on refined solutions (as necessary)

Assess readiness to close dialogue

Close competitive dilaogue and call for final tenders

Final tenders completed and returned

Fine-tuning and final evaluations

Preferred Bidder (and Reserve) Selected

Staff Consultation Meeting

Preferred Bidder Agreed with Members

De-Briefing Meeting with Losing Bidders (if necessary)

Final clarifications, due diligence and approvals

FBC/Confirmation Against FRS5/Certificates/Audit

Negotiated Scheme Agreed with Members

Contract Award and Financial Close

Mobilisation Period

Service Commencement Date