3.  Provision of Information to the Authority by the Contractor

3.1  The Contractor shall on reasonable notice allow the Authority such access during working hours as is reasonably required to the following documents which shall be stored in a location adjacent to the Dwellings and/or Properties or at such other location as previously agreed by the Authority in writing (acting reasonably) as may be appropriate given the nature of the document(s):

3.1.1  the Building Contractor's and the Responsive Repairs and Cyclical Maintenance and Renewal Contractor's design and build quality plan;

3.1.2  the drawing register;

3.1.3  detailed specifications for all building elements and external works;

3.1.4  detailed M&E plumbing, heating, mechanical and electrical design and specification at a scale of 1:100 or larger (inter alia) showing all services distribution routes within the Dwellings, including positions of services, voids and risers;

3.1.5  detailed proposals for drainage and underground services;

3.1.6  room data sheets showing kitchen layouts;

3.1.7  tenant choice of components and finishes;

3.1.8  the Building Contractor's and the Responsive Repairs and Cyclical Maintenance and Renewal Contractor's safety policy (including the safety policy produced by any Consultant);

3.1.9  any technical commissioning together with all test certificates, statutory certificates and other like documents;

3.1.10  progress photographs produced by or for the Contractor;

3.1.11  operation and maintenance manuals and as built drawings;

3.1.12  sufficient plans and sections of the structural and specialist repair elements of the [Initial Refurbishment] Works; or

3.1.13  the health and safety plan and the health and safety file as defined in the CDM Regulations.

3.2  Two copies of the documents referred to at paragraphs 3.1.1 to 3.1.13 shall be provided by the Contractor to the Authority on request and within a reasonable time of such request.

3.3  The Contractor shall maintain an updated drawing register for each drawing comprised in the Works Delivery Plans and any Cyclical Maintenance and Replacement [Programme] [Plan] and for all design development which will include:

3.3.1  drawing number;

3.3.2  drawing title;

3.3.3  discipline;

3.3.4  status of drawing;

3.3.5  current issue;

3.3.6  date of issue; and

3.3.7  distribution.