1  Notification and Specification

1.1  The Authority and the Contractor shall co-operate and collaborate to ensure that each party has early notification of the prospect of a High Value Change.  Without prejudice to paragraph 1.2, the Authority shall involve the Contractor as early as is practicable in the specification of the High Value Change to ensure that the developed specifications reflect input from the Contractor and/or the relevant Contractor Parties.  

1.2  The Authority may, at any time, issue a Authority Change Notice which shall state:

(a)  that it is a High Value Change and whether it is required as a result of a Change in Law; or

(b)  that the High Value Change shall be valued either:

(i)  by means of the Competitive Tendering Process or;

(ii)  by means of the Benchmarking Process; or

(iii)  by means of valuation by an Independent Technical Adviser;

(c)  if applicable, affordability thresholds for the proposed works or services comprising the relevant High Value Change;

(d)  if applicable, a specification of any proposed works, in the same format and with similar detail as that provided in the Authority Construction Requirements wherever possible, and where not possible, in sufficient detail to allow the design and pricing of a solution to the High Value Change;

(e)  if applicable, a specification of the proposed services (or any change to the Services), in the same format with similar detail as that provided in the Service Specifications wherever possible and, where not possible, in sufficient detail to allow the pricing of any required works and/or additional services (or change to a Service);

(f)  the location for the works or services required;

(g)  the timing of the works or services required;

(h)  whether the Contractor is expected to provide maintenance and/or lifecycle services in respect of any additional works;

(i)  an outline risk allocation matrix setting out the Authority's preferred risk profile in respect of the High Value Change ;

(j)  a time period for submission of the Contractor Stage 1 Response which shall be reasonable, taking into account the complexity of the High Value Change and, in any event, shall not be less than thirty (30) Business Days; and

(k)  in the event that the Authority Change will require Capital Expenditure, whether the Authority intends to pay the Capital Expenditure involved in implementing the Change and its proposals for payment (whether in stages or otherwise) or whether the Authority requires the Contractor to use its reasonable efforts to obtain funding in accordance with paragraph 4 (Funding) of Part 1 (General Provisions); and

(l)  the Approval Criteria.