54.22  Retendering

The Service Provider shall (and shall procure that any relevant sub-contractor shall) within the period of twelve (12) months immediately preceding the Expiry Date or following the service of a Termination Notice or as a consequence of the Authority notifying the Service Provider of its intention to retender this Contract:

(a)  on receiving a request from the Authority provide in respect of any person engaged or employed by the Service Provider or any relevant sub-contractor in the provision of the Service (the Assigned Employees) full and accurate details regarding the identity, number, age, sex, length of service, job title, grade and terms and conditions of employment of and other matters60 affecting each of those Assigned Employees who it is expected, if they remain in the employment of the Service Provider or of a relevant Sub-Contractor (as the case may be) until immediately before the Termination Date, would be Returning Employees (the Retendering Information);

(b)  provide the Retendering Information promptly and at no cost to the Authority;

(c)  notify the Authority forthwith in writing of any material changes to the Retendering Information promptly as and when such changes arise;

(d)  be precluded from making any material increase or decrease in the numbers of Assigned Employees;

(e)  be precluded from making any increase in the remuneration or other change in the terms and conditions of the Assigned Employees other than in the ordinary course of business and with the Authority's prior written consent; and

(f)  be precluded from transferring any of the Assigned Employees to another part of its business or moving other employees from elsewhere in its or their business who have not previously been employed or engaged in providing the Service to provide the Service save with the Authority's prior written consent.

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60  The list would normally show:

Staff ref no

DoB

Age

Job Title

Start Date

Continuous Service Date

Contracted hours

Sex (M/F)

Site

Department

NI letter (A or D)

Scale and point

Salary

Superannuation (including type of scheme, contribution rates, length of reckonable pensionable service etc)

Allow/deduction code.

N.B. This is not necessarily an exhaustive list