8  Competitive Tendering

8.1  Where this paragraph 8 applies, the Service Provider shall in preparing the Service Provider Stage 2 Response, as far as practicable structure the works and/or services required by the High Value Change into a number of discrete work packages, and shall invite at least three (3) competitive tenders for each work package.

8.2  The Service Provider and the Authority shall agree:

(a)  the work packages to be priced through competitive tendering based on what is judged to provide best value for money;

(b)  the evaluation criteria;

(c)  any additional interface risks between the carrying out of any additional works and/or services, and the Project Facilities and/or Project Network Parts and/or carrying out of the Service; and

(d)  that the preferred tenderer shall be selected on the basis of the most economically advantageous tender.

8.3  The Service Provider shall be responsible for:

(a)  running the competition for the work packages;

(b)  evaluating and selecting the preferred tenderers;

(c)  negotiating and finalising appointment of the preferred tenderers; and

(d)  managing the implementation of the works and services required as part of the High Value Change,

provided that the Authority shall acting reasonably within twenty (20) Business Days following the conclusion of the tendering process either approve or object to the preferred tenderer(s) but no sub-contractor shall be appointed, until or unless, an Authority Stage 2 Confirmation is issued.

8.4  On conclusion of the tendering process, the Service Provider shall submit with the Service Provider Stage 2 Response, a Tendering Report and the Change in Project Costs shall be based on the prices determined through the tendering process.

8.5  The Tendering Report shall include, the following information:

(a)  details of the companies which were asked to tender for each work package, indicating whether a compliant bid was in fact submitted;

(b)  the basis upon which each company was invited to tender including their appropriate experience and expertise;

(c)  how details of how the evaluation process was carried out including the scoring for each tenderer;

(d)  the basis of the recommendation of the successful tenderer for each work package;

(e)  confirmation that the tendered price is a fixed price which includes all costs, overheads, risks and contingencies and will not be liable to change or adjustment; and

(f)  any other relevant information.