Project Meeting

4.2  A meeting (the Project Meeting) shall take place no later than [ten (10)] Business Days after receipt of the Project Report (or at more frequent intervals as may be required by the Authority acting reasonably).  The purpose of the Project Meeting shall be to (as appropriate):

(a)  review the Project Report;

(b)  record and review any delays, claims, incidents or issues arising in relation to Relief Events, Compensation Events, Events of Force Majeure and Excusing Causes;

(c)  consider and respond to requests for extension of time;

(d)  consider and report on the effect of any Change or Change in Law or discuss the effect of any proposed Change or anticipated Change in Law;

(e)  identify and/or provide any outstanding information required from the Authority and/or the Service Provider in accordance with the provisions of this Contract;

(f)  review the progress of any matters which are (at the time) subject to the Review Procedure;

(g)  review conflicts (if any) between and/or in any Project Documents;

(h)  review any matters arising from the Monthly Monitoring Report or the Monitoring Meeting;

(i)  review any matters arising from the Draft Monthly Payment Report or Monthly Payment Meeting; and

(j)  any other relevant matter.

4.3  The Project Meetings shall be attended by the Authority Project Representative and the Service Provider Representative.  They shall each procure the attendance of persons appropriate in relation to the agenda of the meeting and who have the necessary knowledge and authority to make decisions.

4.4  The Service Provider Representative shall minute the meetings and shall distribute draft minutes for agreement or subsequent amendment within five (5) Business Days of the relevant Monitoring Meeting to the Authority Project Representative.  The Authority Project Representative shall submit any amendments to the draft minutes to the Service Provider Representative within five (5) Business Days of receipt.  The Service Provider Representative shall incorporate such amendments and distribute the agreed minutes to all other attendees at the meeting within fifteen (15) Business Days of the relevant Project Meeting.