A.1 Example Procurement Report Structure
Following is an example table of contents for a detailed procurement strategy report. A procurement strategy can either be a separate document or wrapped up into a business case report. The following represents the key elements for consideration.
Chapter 1 | Executive summary | A high-level summary that should include a table outlining the procurement options and the assessment undertaken to reach a preferred procurement method. |
Chapter 2 | Introduction | Covers the purpose, background and scope of the report. |
Chapter 3 | Project description | Outlines the objectives, key characteristics and preferred technical solution. |
Chapter 4 | Approach to options assessment | Describes the evaluation framework, criteria, rankings and assessment ratings. |
Chapter 5 | Identification of the procurement options | An overview of the various options and potential for packaging. |
Chapter 6 | Assessment of operational flexibility evaluation criterion | Covers issues such as demand and operational flexibility under different procurement routes and an assessment against the criterion. |
Assessment of risk management evaluation criterion | Covers key project risks, potential allocation under each option and an assessment against the criterion. | |
Assessment of delivery timelines evaluation | Outlines the expected delivery timeframes and assessment against the criterion | |
Assessment of market interest evaluation criterion | Market-sounding outcomes and assessment against the criterion | |
Assessment of value for money evaluation criterion | Discusses value for money, the cost of finance and assessment against the criterion | |
Chapter 7 | Summary Evaluation of Procurement Options | High-level summary and recommended procurement option |
Chapter 8 | Summary Commercial Structure | Covers issues such as the contractual framework, proposed contract term, potential risk allocation, potential payment mechanism as well as addressing any legislative considerations. |
Chapter 9 | Pricing and Regulatory Implications | Discusses the regulatory framework and any issues regarding the procurement options |
Chapter 10 | Preliminary Accounting Treatment Guidance | Relevant accounting considerations |
Chapter 11 | Next Steps | Key issues highlighted such as: timeline, stakeholder engagements, governance arrangements, legislative requirements, further market engagement, further development of PSC and reference project. |
Appendices | Could cover matters such as: Indicative financial analysis, market analysis, precedent projects |