12.3  Evaluation reports

The evaluation of final bids should be presented in an evaluation report.  The report should specifically consider the evaluation criteria contained within the EOI/RFP and the proposed evaluation methodology.  It should provide an objective analysis of the bids and a recommendation to government.

The evaluation report should arrive at a joint view from the separate evaluation teams (e.g. finance/commercial, design, service delivery) on the overall ranking of bids and a recommendation of which bidder should be the preferred party. The report should discuss the rankings within each area of evaluation and the basis for the procurement team's agreement on the preferred bidder. For example, bidder A may be preferred by the commercial team, bidder B by the design and bidder C by the service delivery team. These separate views need to be brought together to reflect the proposal which is considered overall to deliver the best value for money.