Data room

The efficiency of the process can be enhanced by making available to short-listed bidders all relevant information the Procuring Agency has that may aid in the preparation of a response to the RFP. Such information, including any analysis of legislative and regulatory impacts, feasibility studies, land use considerations, geological information, demand estimates and the like, should be made available, with appropriate disclaimers, in a data room.

This data room may be a physical room and/or an electronic equivalent. Alternatively, the information could simply be provided to bidders as part of the RFP documentation.

Short-listed bidders should be advised of the information available and of administrative arrangements for access to and use of the data.