17 Post-tender debriefing principles

It is common practice for Procuring Agencies to debrief bidders following a tender decision. A debrief that provides considered and objective feedback has the benefit of enabling both bidders and Procuring Agencies to incorporate lessons for improvement in future procurements. It also recognises the considerable investment of time and resources by all parties in preparing a PPP project for market and bidding for a PPP project for market and bidding. The feedback provided should be objective and consistent with the evaluation criteria and Evaluation Report and be focussed on the performance of the bidder.

The objective of the principles is to provide some consistent guidance as to the overall tone and structure of a debrief. Specific details and content will be determined by individual Procuring Agencies and take into account project specifics.

A structured debrief process will facilitate equitable treatment of all bidders. Balanced feedback on strengths and weaknesses is appropriate. While the focus is on the bidder's performance it is appropriate to provide some comparative feedback on how they performed in an overall sense relative to other bidders.