17.1 Two phases of debriefs

Debriefs may be required at two points in the tender process.

1. Debrief sessions can occur following the short-listing of bidders at the EOI stage. This would occur following announcement of a shortlist and prior to the release of the RFP document. Procuring Agencies may offer a debrief opportunity to the unsuccessful bidder(s) as well as the successful short-listed bidders. The debrief would be a high level face to face discussion. It would follow the principles below but is likely to be shorter and less detailed than the post-tender debrief. A debrief at the EOI stage with the short-listed bidders also provides an opportunity to raise any issues prior to the release of the RFP.

2. Debrief sessions are expected to occur following financial close. The Procuring Agency would offer a debrief opportunity to the unsuccessful bidder(s) as well as the successful party. This would occur as soon as practicable following financial close to ensure relevant personnel are available and information is still fresh. The debrief would involve a face to face discussion with key project team personnel participating. The debrief would cover detailed feedback against the evaluation criteria.