Principle 7: Workshops are to allow tabling of drawings, plans or other documents by Bidders at workshops

• Bidders may be permitted to leave drawings, plans or other documents with the government project team following a workshop, or to submit such documents for consideration prior to a scheduled workshop along with the associated agenda. This may be appropriate when considering particularly complex design concepts where further analysis or input from experts not in attendance at the workshop may be considered beneficial. If documents are left with the government project team, particular care must be taken by them to ensure that the principles of document security and confidentiality are strictly adhered to. Processes will be implemented to ensure that documents left with the government project team are held securely, that access is strictly controlled and that all documents are returned to the bidder or destroyed once they have been reviewed in sufficient detail.

• The bidder is responsible for retrieving and removing all drawings and materials provided or created during the workshop at the conclusion of each workshop. The government project team will not be asked to retain or take away any documentation relating to a bidder's proposal or the workshops, subject to bidders being permitted to leave drawings etc with the government project team in the circumstances outlined in the point above.