E.3.1 Selecting the type of feedback

There are generally three types of feedback which bidders will require. These are set out below together with guidance on how the state might respond.

• Confirming: This feedback provides confirmation of a bidder's clarification in respect of the RFP. Normally oral feedback is appropriate for this type of clarification.

• Interpretation: This information is required so a bidder can properly interpret the state's requirement as set out in the RFP. Oral feedback in conjunction with additional information in writing would be appropriate in this case. Any written feedback would be provided to all bidders. For example, if the brief has stated that noise should not exceed a particular threshold during normal working hours and the project team then clarifies with a bidder what those working hours are, e.g., 8:00am to 6:30 pm, then this should be communicated to all bidders.

• Additional Information: This is information not contained in the RFP and may come to light as a result of the interactive workshops.

Written feedback should be provided and all bidders informed by way of an addendum to the RFP or specific questions and answers. For example, if during the interactive tender process a bidder has requested additional information from the project team in relation to site condition that information should be made available to all bidders.