Project Timetable
Task | Target Date | Cumulative Weeks | Responsibility | Draft to Project Board | Completed |
Complete draft Output Specification |
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Develop Payment Mechanism |
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Descriptive Document finalised |
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(PIN Published) |
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OJEU Notice published |
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Descriptive Document and PQQ issued |
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Bidders Open Day |
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Return of PQQ |
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Pre-Qualification evaluation |
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List of Pre-Qualified Bidders agreed and approved |
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Invitation to Participate in Dialogue and ISOS issued |
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Data Room opened and Collaborative Website in place |
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Staff consultation meeting |
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Dialogue on outline solutions |
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Outline Solutions returned |
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Evaluation and dialogue on Outline Solutions |
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Evaluation report and Short-List Selected |
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Short-List agreed by Members |
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De-Briefing meeting with losing Bidders (if necessary) |
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ISDS Preparation |
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- Output Specification |
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- Method Statement Requirements |
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- Risk Register |
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- Instructions & Guidance to Bidders |
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- Financial Model Proforma and Submission requirements |
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- Schedules |
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- Evaluation Framework |
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Reassessment of PSC/Reference Project (if necessary) |
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Issue of ISDS |
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Preliminary discussion with Short-Listed Bidders |
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Dialogue and clarification meetings with Bidders |
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Deadline date for Bidders questions |
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ISDS bid submission |
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Evaluation, Clarification and Dialogue on Detailed Solutions |
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Second Stage Short-Listing (if necessary) |
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Short-List agreed by Members (if necessary) |
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De-Briefing meeting with Losing Bidders (if necessary) |
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Invitation to Submit refined solutions (if necessary) |
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Dialogue and Clarification on refined solutions |
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Submission of refined solutions (if necessary) |
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Evaluation, Clarification and Dialogue on refined solutions (as necessary) |
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Assess readiness to close dialogue |
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Close competitive dialogue and call for final tenders |
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Final tenders completed and returned |
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PRG Second Stage Review (if selected) |
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Fine-tuning and final evaluations |
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Preferred Bidder (and Reserve) Selected |
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Staff Consultation Meeting |
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Preferred Bidder agreed with Members |
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De-Briefing Meeting with losing Bidders (if necessary) |
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Final clarifications, due diligence and approvals |
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FBC/Confirmation against FRS5/Certificates/Audit |
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Negotiated Scheme agreed with Members |
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Contract Award and Financial Close |
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Mobilisation period |
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Service Commencement date |
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