7. Procurement Arrangements

[Sample drafting]

Project Team

A Project Team has been set up to deliver the Housing PFI Project. The Project Team includes the following officers from the Local Authority and external advisors:

Internal Project Director –

Project Manager–

Internal Technical Advisor –

Internal Financial Advisor –

Internal Legal Advisor –

External Technical Advisor –

External Financial Advisor –

External Legal Advisor –

Other –

In addition, other officers from within the Local Authority will be used as deemed necessary during the procurement of the project. For example, the risk management officer will be consulted on risk management and insurance issues.

The Project Owner for the project is [insert details].

Key Dates in the Procurement Timetable

The Project Team has developed a detailed project management plan and procurement timetable. The procurement timetable has been agreed with Members and was included in the Outline Business Case for the project. Key dates from the timetable are shown in the table below:

Stage

Actual or Planned Date

OJEU Notice Published

 

Descriptive Document and Pre-Qualification Questionnaire issued

 

Bidders Open Day

 

Return date for PQQ

 

List of Pre-qualified Bidders determined

 

Competitive Dialogue opened and Outline Solutions invited

 

Submission of Outline Solutions

 

Short-list for Competitive Dialogue on Detailed Solutions selected

 

Invitation to Submit Detailed Solutions issued

 

Return date for Detailed Solutions

 

Completion of evaluation of Detailed Solutions

 

Further dialogue with remaining Bidders

 

Close of Competitive Dialogue and Final Tenders sought

 

Preferred Bidder selected

 

Notification of Contract Award Decision

 

Standstill Period

 

Contract Close