9. Responses and Enquiries

[Sample drafting]

Interested Bidders wishing to be considered for the Project should return [insert number] copies of their PQQ, in English, by midday on [insert date] to:

[Insert name and address of person to whom responses should be made]

The PQQ should be submitted using the pre-addressed labels included with this Descriptive Document.  

[Insert details of other submission requirements, such as no markings on the envelopes].

An electronic version [insert details] of the PQQ response should also be submitted in accordance with the above instructions.

The Local Authority reserves the right to request Bidders to attend interviews with the Project Team before the list of pre-qualified candidates is selected.  Provisional dates for any necessary interviews are [insert relevant dates].  If it proves necessary to arrange interviews, Bidders will be informed as soon as possible after receipt of the PQQ submissions.

The Local Authority and its advisors will treat all pre-qualification submissions on a confidential basis.

All enquiries at the pre-qualification/ stage should be sent in writing or by e-mail to the Project Director at the following address:

[Insert contact details and address for the Project Director]

The Project Director must receive any enquiries at this stage no later than close of business on [insert date].

A written response will be sent to enquirers and, except where the enquiry is of a confidential nature, may be supplied to all Bidders.  Subject to the confidentiality requirement, it will be a requirement that the parties and their advisors shall keep all exchanges confidential.  Bidders will also be asked to enter into undertakings of confidentiality should it become appropriate to release confidential information to them.