Letter to unsuccessful Bidders at Pre-Qualification

Dear Sirs

[Name of Local Authority] - [name of Joint Service Centre project]

Thank you for your application to participate in the process of the award for the above. The [insert name of project] has attracted a considerable level of interest; yours was one of over [insert number] expressions of interest and completed Pre-Qualification Questionnaires that we received.

As you will know, the process of selecting a Bidder is being conducted in accordance with the Public Contracts Regulations 2006. As required under those Regulations, the Local Authority pre-determined a set of objective pre-qualification criteria against which it would measure the suitability of those Bidders expressing an interest in the project to proceed to the later stages of the competitive process.

The Local Authority has considered in detail all the information provided by the various Bidders, against these objective criteria. That evaluation process now complete and I regret to inform you that you have failed to satisfy all of the criteria determined for the pre-qualification stage of the process, and accordingly you have not been included on the list of Bidders to proceed to the subsequent stages.

If you would like a more detailed explanation of the criteria on which you failed, please contact [insert name of Project Director].

Thank you very much for your interest in this project.