Managing the Works

Bidders are required to provide a method statement for the general management of the Works. This statement should address, as a minimum, the issues highlighted in the Output Specification where these are not already covered.This method statement should seek to detail site-specific issues and not be confined to a generic statement.

The detailed proposals should cover the following issues as a minimum

•  a project organagram;

•  key roles and responsibilities;

•  a description of project management arrangements for the key phases of the construction  including commissioning and ready for use;

•  client liaison, meetings and communication; and

•  management of the design database and version control;

Bidders are required to provide details of their approach to monitoring progress and ensuring the programme is maintained, including:

•  setting out the procedures (contractual or otherwise) which Bidders intend to put in place to manage progress and to minimise the effects of any delay in the Works;

•  an explanation of any reporting procedures in place for sub-contractors at all tiers to identify potential delays in Works delivery (whether they may be Relief Events or Compensation Events);

•  an explanation as to how Bidders will deal with delays to the commissioning of remaining aspects, if a delay occurs with the commissioning of an aspect of the Works;

•  an explanation as to how Bidders intend to mitigate against any consequences of such delay occurring to the Works. This should include a contingency plan for the unlikely event that the programmed Services Availability Date cannot be achieved;

•  an explanation as to how Bidders will assess and demonstrate to the Local Authority the effects and cost implications of any occurrence of a Relief Event and/or Force Majeure Event and/or Compensation Event on the timing of the completion of the Works;

•  project continuity, for which Bidders are required to provide details of their proposed communications arrangements throughout the Works phase. These should include, as a minimum, details regarding compliance with the PFI Project Agreement, progress meetings, correspondence and defined communication links; and

•  variation procedures.