Project Timetable
Corporate and Transactional Services Procurement Pack - Worksheet 1 - Project Timetable
Task | Target Date | Cumulative Weeks | Responsibility | Draft to Project Board | Completed |
PIN Published |
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Evaluation Framework for Pre-Qualification and Short-Listing |
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OJEU Notice Published |
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Descriptive Document and PQQ Issued |
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Bidders Open Day |
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Return of PQQ |
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Pre-Qualification Evaluation |
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List of Pre-Qualified Bidders agreed and approved |
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Open Competitive Dialogue and ISOS issued |
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Staff Consultation Meeting |
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Dialogue on outline solutions |
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Outline Solutions returned |
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Evaluation and dialogue on outline solutions |
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Evaluation report and Short-List Selected |
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Short-List Agreed by Members |
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De-Briefing Meeting with Losing Bidders (if necessary) |
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Data Room Opened and Collaborative Website in place |
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CD-ROM Prepared and Issued |
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ISDS Preparation |
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> Method Statement Requirements |
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> Risk Register |
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> Instructions & Guidance to Bidders (IGB) |
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> Financial Model Proforma and Submission requirements |
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> Schedules |
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> Evaluation Framework |
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Preliminary Discussion with Short-Listed Bidders |
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Reassessment of PSC/Reference Project (if necessary) |
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Issue of ISDS |
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Dialogue and Clarification Meetings with Bidders |
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Deadline Date for Bidders Questions |
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Bid Submission |
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Evaluation, Clarification and Dialogue on Detailed Solutions |
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Second Stage Short-Listing (if necessary) |
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Short-List Agreed by Members (if necessary) |
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De-Briefing Meeting with Losing Bidders (if necessary) |
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Invitation to Submit refined solutions (if necessary) |
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Dialogue and Clarification on refined solutions |
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Submission of refined solutions (if necessary) |
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PRG Second Stage Review (if selected) (PFI only) |
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Evaluation, Clarification and Dialogue on refined solutions (as necessary) |
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Assess readiness to close dialogue |
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Close competitive dialogue and call for final tenders |
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Final tenders completed and returned |
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Fine-tuning and final evaluations |
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Preferred Bidder (and Reserve) Selected |
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Staff Consultation Meeting |
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Preferred Bidder Agreed with Members |
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De-Briefing Meeting with Losing Bidders (if necessary) |
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Final clarifications, due diligence and approvals |
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FBC/Confirmation Against FRS5 if required/Certificates/Audit |
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Negotiated Scheme Agreed with Members |
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Contract Award and Financial Close |
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Mobilisation Period |
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Service Commencement Date |
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