(a) Proponent requests clarifications
If the Proponent is in doubt as to the meaning of this RFP or has any questions in relation to the Selection Process outlined in this RFP, the Proponent should contact:
[insert relevant contact]
All written responses to clarification requests will be scrutinised by the [insert relevant adviser/team].
Clarification given by the Project Owner to a prospective Proponent may, at the Project Owner's discretion, be provided to other Proponents unless the Project Owner determines the response is specific to the Proponent's Initial Proposal or the Proponent has specifically requested that the response be restricted.
Where a Proponent has requested that a response be restricted, if the [insert relevant adviser/team] determines that the response needs to be distributed to all Proponents, then the Proponent will be notified and will be given the opportunity to withdraw the enquiry. Withdrawal of the enquiry will not restrict the Project Owner's right to vary this RFP.
(b) Interaction between Project Owner and Proponents
In order to manage potential probity risks, Project Owner staff (including the Core Team) will not be available to engage with Proponents during the Selection Process outside of the agreed structured processes. The structured processes include workshops, interviews, responses to written requests for information and the clarification process outlined in this section 8.8 of this RFP.
(c) Alterations or clarifications to the RFP by the Project Owner
The Project Owner may alter or clarify this RFP (including any aspect of the Selection Process) at any time prior to two business days before the Closing Date, by issuing a formal addendum to the RFP. The Project Owner will distribute addenda to each person or organisation of whom the Project Owner has a record of a copy of the RFP having been issued in hard copy or downloaded electronically from the Project Owner's tender website. The recipient must acknowledge receipt of each addendum in accordance with the receipt form accompanying the relevant addendum. Any addenda issued by the Project Owner become part of the RFP.