Because these processes are undertaken under competition, it is essential that they are pre- planned and properly managed in an equitable and effective manner. Using competition in selection also provides additional incentive to Proponents to achieve the best possible outcome in the time available to assist them to win the project. Capping compensation will also motivate the Proponents and the Owner to adopt a business-like efficiency in the TOC development process. The ability to ensure an efficient process generally results in the full price and partial price selection taking less time and being more efficient than non- competitive processes.
To assist the Proponent, Owners are advised to pre-plan a timeline or 'roadmap' of the process to allow for continuous assessment on an equitable basis and provide target milestones to each team. A typical 'roadmap' would contain planned interactions, workshops, site inspections and other formal interventions encompassing the principles of good probity and equal access for both Proponents. This provides some certainty of timelines for all parties.
Owners should ensure that the number and timing of interactions are well planned and allow the Proponents appropriate time to focus on Proposal development. Too many interactions will distract the Proponents and result in a suboptimal Proposal. Generally, Proponents will spend 2-3 days to prepare for a ½ day workshop. Owners can consult with potential Proponents to inform their plan and timelines for TOC development processes.