The proposed definition of Reimbursable Costs will be provided in the PAA issued with the tender documents.
There needs to be clear understanding and appreciation of those costs which should and should not be properly paid to the NOPs as Reimbursable Costs, and those costs which are more appropriately paid as part of the NOPs' Fee. For example, reimbursing the NOPs for professional development programs and the cost of entertaining alliance staff and workforce may not be appropriate when public monies are directly involved. Another example is that ALT members' costs of performing their duties (including attendance and travel) should usually be covered by the NOPs' Corporate Overhead, which requires a detailed audit of company records up front and declaration in the RFP. Other examples are addressed in 'Corporate Overhead' below.
As a guide, the following examples (which are taken from actual alliances) would be considered inappropriate expenditure:
reimbursement of fees for postgraduate university study to members of the alliance;
Christmas parties for staff, workers and their partners that exceed government department standards; and
'excessive' prizes (such as boats and cars) to alliance personnel for contributing innovative ideas.