To provide guidance, it is expected that the RFP will contain the elements described in the Table of Contents below:
This Table of Contents has been adapted from Queensland Water Infrastructure's Wyaralong Dam Request for Proposal and their permission to present this document in the Guide is gratefully acknowledged.
TABLE OF CONTENTS - RFP: Partial Proposal Development (PPD) Phase
1.0 OVERVIEW
[describe background to the project, the NOP selection process, it's status; shortlisted Proponents, and the purpose of the document RFP; selection of preferred Proponent]
2.0 PARTIAL PROPOSAL DEVELOPMENT (PPD) PHASE
2.1 Overview PPD Phase
[describe the PPD process, it's timeline, Owner interaction, RFP deliverables, milestones, selection process & criteria]
2.2 Payment for PPD Phase
[outline the purpose of the Alliance Development Agreement]
2.3 PPD timeline
[provide a graphical 'roadmap' of the PPD Phase, its timeline and relationship in the overall NOP selection process]
3.0 THE PROJECT
[provide detail about the project/s]
3.1 The Project Overview
[from the EOI reiterate / expand the project description, details, status and service benefits]
3.2 The Project VfM Statement & Objectives
[from the EOI reiterate Project VfM Statement, ultimate ownership of the asset and the Owner's objectives for the Project Proposal]
3.3 The Project Alliance Development Phase: Risks & Challenges
[outline the Owner's view of the issues facing shortlisted Proponents in developing a Project Proposal; related and parallel projects, project interfaces, stakeholders, etc]
4.0 ALLIANCE PHILOSOPHY
[describe the preferred alliance model, ALT structure, the Owner's personal & nominated management positions and the alliance commercial and legal frameworks]
4.1 Alliance Philosophy and Principles
4.2 Leadership Structure and Relationships
4.3 Capabilities within the Project Alliance
4.4 Alliance Legal & Commercial Framework
5.0 INVOLVEMENT WITH THE OWNER
[provide instruction, rules of engagement and suggested practices for interaction with the Owner's team including specific protocols to maintain appropriate process probity, avoid conflicts of interest and ensure security of Proponent's intellectual property]
5.1 Owner Interaction Process & Protocols
5.2 Information Required by the Owner
[provide instruction for access by the Owner's team to information necessary for the Owner to conduct the evaluation including to price and estimating data necessary to develop the Owner's Comparative TOC ('OCT')]
5.3 Specific Workshops
[provide guidance for specific workshops of particular interest to the Owner or the selection panel. Decide in advance how the observations of the teams in action will be used in the evaluation]
6.0 RFP SUBMISSION
6.1 Overview
[define the RFP submission purpose, how it will be used in Proponent selection and disclose information sources to be relied upon in proposal assessment. Outline the relationship between each selection criterion and the Owner's VfM Statement]
6.2 Non-Price Selection Criteria
[detail the specific requirements and deliverables for each non-price criterion, refer 5.3.1]
6.2.1 Non-price criteria A
6.2.2 Non-price criteria B
6.2.3 Non-price criteria C
6.3 Price Selection Criteria
[detail the specific requirements and deliverables for each price criterion, refer 5.3.2. Multiple criteria are used to evaluate price selection in a partial price competition and specific attention should be made to the format of all elements to enable effective assessment]
6.3.1 Price criteria A
6.3.2 Price criteria B
6.3.3 Price criteria C
6.3.4 Price criteria D
6.4 Submissions Expectations & Requirements
[highlight any specific submission requirements relating to detail the specific RFP requirements and deliverables for each criterion. Particular attention should be made to guide the format, layout and form of the price elements to enable direct comparison between Proponents]
7.0 PDP EVALUATION
[outline the pre-determined evaluation and selection process necessary to deliver the requirements set out in the Owner's VfM Statement.]
8.0 SELECTION PANEL
8.1 Selection Panel
8.2 Probity Advisor
9.0 PROPOSAL REQUIREMENTS & LODGEMENT DETAILS
9.1 Format
9.2 Lodgement
10.0 PROCEDURAL MATTERS
10.1 Legal Obligations
10.2 Terms & Conditions