42.503-1 Postaward conference arrangements.

(a)  The contracting officer who decides that a conference is needed is responsible for-

(1)  Establishing the time and place of the conference;

(2)  Preparing the agenda, when necessary;

(3)  Notifying appropriate Government representatives (e.g., contracting/contract administration office) and the contractor;

(4)  Designating or acting as the chairperson;

(5)  Conducting a preliminary meeting of Government personnel; and

(6)  Preparing a summary report of the conference.

(b)  When the contracting office initiates a conference, the arrangements may be made by that office or, at its request, by the contract administration office.