PART I-GENERAL INFORMATION

1.  Identification. (Identify memorandum as to its purpose and content.)

a.  Name and address of the contractor. Comment on any pertinent affiliation between prime and subcontractors relative to the overall settlement.

b.  Names and titles of both contractor and Government personnel who participated in the negotiation.

2.  Description of terminated contract.

a.  Date of contract and contract number.

b.  Type of contract (e.g., fixed-price, fixed-price incentive).

c.  General description of contract items.

d.  Total contract price.

e.  Furnish reference to the contract termination clauses (cite FAR/DFARS designation or other special provisions).

3.  Termination notice.

a.  Reference termination notice and state effective date of termination.

b.  Scope and nature of termination (complete or partial), items terminated, and unit price and total price of items terminated.

c.  State whether termination notice was amended, and explain any amendment.

d.  State whether contractor stopped work on effective termination date. If not, furnish details.

e.  State whether the contractor promptly terminated subcontracts.

f.  Statement as to the diversion of common items and return of goods to suppliers, if any.

g.  Furnish information as to contract performance and timeliness of deliveries by the contractor.

4.  Contractor's settlement proposal.

a.  Date and amount. Indicate date and location where claim was filed. State gross amount of claim. (If interim settlement proposals were filed, furnished information for each claim.)

b.  Basis of claim. State whether claim was filed on inventory, total cost, or other basis. Explain rationale for approval when claim is filed on other than inventory basis.

c.  Examination of proposal. State type of reviews made and by whom (audit, engineering, legal, or other).