Pre-award Peer Reviews Required Documents and Elements

Required Documents: At a minimum, Peer Review teams shall have access to the following documents (as applicable):

1.  The requirements document, to include the Acquisition Decision Memorandum;

2.  The acquisition strategy, or acquisition plan;

3.  The source selection plan;

4.  The initial Request for Proposals (RFP) and all amendments to include what, if any, RFP requirements (technical and contractual) were changed and why;

5.  The Source Selection Evaluation Board (SSEB) analysis and findings to ensure the evaluation of offers was consistent with the Source Selection Plan and RFP criteria;

6.  Any meeting minutes memorializing discussions between the Government and offerors;

7.  All evaluation notices generated as a result of deficiencies in the offerors' proposals as well as the offerors' responses to those evaluation notices;

8.  All minutes memorializing the conduct of Source Selection Advisory Council (SSAC) deliberations held to date;

9.  The offerors' responses to the request for Final Proposal Revision;

10.  The final SSAC deliberations;

11. The final SSA determination and source selection decision;

12.  Award/incentive fee arrangements, documentation of any required HCA D&Fs regarding non-availability of objective criteria;

13.  Justification and Approval for use of non-competitive procedures; and

14.  Documentation of pre-negotiation objectives, cost/price negotiation and the assessment of contractor risk in determining profit or fee.

Elements to be addressed:

1.  The process was well understood by both Government and Industry;

2.  Source Selection was carried out in accordance with the Source Selection Plan and RFP;

3.  The SSEB evaluation was clearly documented;

4.  The SSAC advisory panel recommendation was clearly documented;

5.  The SSA decision was clearly derived from the conduct of the source selection process;

6.  All source selection documentation is consistent with the Section M evaluation criteria; and

7.  The business arrangement.