PGI 204.7105 Contract exhibits and attachments.

(a)  Use of exhibits.

(1)  Exhibits may be used instead of putting a long list of contract line items or subline items in the contract schedule. Exhibits are particularly useful in buying spare parts.

(2)  When using exhibits, establish a contract line or subline item and refer to the exhibit.

(3)  Identify exhibits individually.

(4)  Each exhibit shall apply to only one contract line item or subline item, except-

(i)  One exhibit may apply to one or more option line item(s) when the data required under the exhibits is identical in all respects except the period during which the option is to be exercised; and

(ii)  An exhibit may apply to more than one contract line item if the exhibit is not separately priced and the exhibit deliverable is identical for all applicable contract line items.

(5)  More than one exhibit may apply to a single contract line item.

(6)  Data items on a DD Form 1423, Contract Data Requirements List, may be either separately priced or not separately priced.

(i)  Separately priced. When data are separately priced, enter the price in Section B of the contract.

(ii)  Not separately priced. Include prices in a priced contract line item or subline item.

(7)  The contracting officer may append attachments to exhibits, as long as the attachment does not identify a deliverable requirement that has not been established by a contract or exhibit line or subline item.

(b)  Numbering exhibits and attachments.

(1)  Use alpha characters to identify exhibits. The alpha characters shall be either single or double capital letters. Do not use the letters I or O.

(2)  Once an identifier has been assigned to an exhibit, do not use it on another exhibit in the same contract.

(3)  The identifier shall always appear in the first or first and second positions of all applicable exhibit line item numbers.

(4)  If the exhibit has more than one page, cite the procurement instrument identification number, exhibit identifier, and applicable contract line or subline item number on each page.

(5)  Use numbers to identify attachments.

(c)  Numbering exhibit line items and subline items.

(1)  Criteria for establishing. The criteria for establishing exhibit line items and subline items is the same as those for establishing contract line items and subline items (see DFARS 204.7103 and 204.7104, respectively).

(2)  Procedures for numbering.

(i)  Number items in an exhibit in a manner similar to contract line items and subline items.

(ii)  Number line items using a four-position number.

(A)  The first position or the first and second position contain the exhibit identifier.

(B)  The third and fourth positions contain the alpha or numeric character serial numbers assigned to the line item.

(iii)  Assign alpha or numeric characters to the line item on the basis of the same criteria outlined in contract subline items at DFARS 204.7104.

(iv)  Exhibit line item numbers shall be sequential within the exhibit.

(3)  Examples.

(i) Two-position serial number for double letter exhibit identifier.

(ii)  Three-position numbers.