245.7202  Establishing a plant clearance case.

(a)  Upon receipt of an acceptable inventory schedule or a DD Form 1342, DoD Property Record, the plant clearance officer shall establish a plant clearance case file. The case folder will-

(1)  Identify the case number (see 245.7203);

(2)  Indicate the contractor's name and contract number;

(3)  Note the word "Termination" if applicable; and

(4)  Consolidate all inventory schedules applicable to one contract at the same location, if possible.

(b)  As a minimum, include in the plant clearance case file-

(1)  Inventory schedules or DD Form 1342, DoD Property Record, annotated to show all disposal actions;

(2)  Copies of documents forwarding inventory schedules to the appropriate screening activity;

(3)  Shipping or other instructions and correspondence directing disposition of contractor inventory;

(4)  Shipping documents transferring inventory;

(5)  Inventory verification survey or other documents showing completion of allocability review;

(6)  Forms authorizing donation or sale;

(7)  Document showing disposition of proceeds from plant clearance actions; and

(8)  Any other documents pertinent to disposal actions, including review board cases, antitrust clearances, and inventory disposal reports.